Paperwork that All Employers
Must Complete for
All Newly Hired South Carolina Employees.
So, you have just hired a new employee. You advertised in the
newspapers, and posted the position online. You reviewed resumes,
interviewed candidates and checked references. And then you finally
made a decision. Now the individual shows up for their first
day at work. However, your work is not yet done as there is still
a fair amount of paperwork which needs to be completed as listed
- Employee must fill out and sign a W-4 Form.
- Employee and you
must fill out an I-9 Form and obtain copies of specific documents.
must utilize the Government database E-Verify to report the
- You must notify the South Carolina Department
of Social Services to report the new hire.
- You must provide 4
specific pieces of information to the new employee in writing
on the date of hire. The employer must tell the new employee
- Normal hours of work,
- The hourly rate of pay or salary,
- Any and all deductions to be
made from each paycheck, and
- When and where each paycheck will
- No later than September 14, 2018, you must begin
to give all newly hired employees notice of your intent to comply
with the S.C. Pregnancy Accommodations Act. Additionally, you
must, by the same date, give all existing employees the same
- If you provide medical insurance to your employees,
you must give each newly hired employee a COBRA notice.
the Job Description for the employee’s
position – while not required by law, this is highly
your Employee Handbook, with a copy of the At-Will statement
signed by the employee and placed in the Personnel file – again,
while this is not a legal requirement, it is very highly
any of the above steps could mean that you have violated some
federal or state statute and make you vulnerable to fines or
A company’s best defense against
the potential expense and aggravation related to federal or state
law violations is to proactively review and revise as needed
all Human Resources policies, handbooks, hiring procedures, compensation,
benefits, training programs, communications tools and other functions.
The professionals of PHHR are ready to assist your organization
with this type of training as well as to maintain compliance
with the latest state and federal mandates.
Paul Hilton Human Resources Consulting works with our clients to insure that all required documentation is correct and sufficient to successfully defend against a claim to any unemployment compensation commission.
|For assistance with any Human Resources related questions or other
issues, please Contact Us.
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