Eight Required Steps for Hiring
Employees in South Carolina
Did you know that there are eight steps every employer must
accomplish each time a new employee is hired? If an employer
misses any one of these steps, then the employer has violated
either a state or federal law. Please review the list below and
let me know if you should have any questions or need additional
- The new employee must fill out a Federal W-4 form. Any employees
hired after January 1, 2020 must fill out the new Federal W-4
- New employees who are hired after January 1, 2020 must fill
out a South Carolina W-4 form. This is the first time that
South Carolina has ever issued or required all new employees
to fill out a state specific W-4 form.
- The new employee and the employer must fill out and sign
a federal I-9 form and collect appropriate information. A new
version of the I-9 form was issued on January 31, 2020. All
employers are now required to utilize this revised form.
- The employer must send the new employee's name, address,
SSN, date of birth and the date the employee began work to
the South Carolina Department of Social Services.
- The employer must utilize the government database E-Verify
to report the new hire.
- Under the South Carolina Payment of Wages Act the employer
must give the following information to each new hire in writing:
a. The normal hours and days of work
b. Hourly rate of pay
c. Time and place of payment of wages
d. Any deductions to be made from wages
- Notify the new employee of the provisions of the South Carolina
Pregnancy Discrimination Act.
- If the employer provides medical insurance coverage for employees,
the new employee must be given a COBRA notice.
A company’s best defense against
the potential expense and aggravation related to federal or state
law violations is to proactively review and revise as needed
all Human Resources policies, handbooks, hiring procedures, compensation,
benefits, training programs, communications tools and other functions.
The professionals of PHHR are ready to assist your organization
with this type of training as well as to maintain compliance
with the latest state and federal mandates.
Paul Hilton Human Resources Consulting works with our clients to insure that all required documentation is correct and sufficient to successfully defend against a claim to any unemployment compensation commission.
|For assistance with any Human Resources related questions or other
issues, please Contact Us.
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